如何在Microsoft Word或Outlook中测试写作的“可读性”

骑猪看日落 2021-07-26 15:23 1228阅读 1赞

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Microsoft Word and Outlook have long featured the ability to view “readability” statistics for what you’re writing, so you know how simple or complex you’re writing is. This can help ensure your writing is readable enough for your intended audience.

Microsoft Word和Outlook长期以来一直具有查看所写内容的“可读性”统计信息的功能，因此您可以知道所写内容的简单程度。 这可以帮助确保您的文字对于目标读者而言足够可读。

In older versions of Word, the feature was just a click away on your status bar. In versions starting with 2013, you have to enable the feature first, and then access it by running a spell and grammar check.

在旧版本的Word中，只需单击状态栏上的该功能。 在2013年以后的版本中，您必须先启用此功能，然后通过运行拼写和语法检查来访问它。

Checking spelling and grammar in Word and Outlook happen in the [Proofing Panel][], and offer a fairly solid way of proofing documents. There are some better grammar-checking add-ins for Office out there, but even if you have those enabled, you’ll still need to enable the built-in grammar checking to be able to use the readability statistics. Whether that’s worth it is really up to you. And if you don’t mind having grammar checking active, but just prefer not to be distracted by the squiggly underlines while you work, you can always [turn off spelling and grammar checking while you type][].

在Word和Outlook中检查拼写和语法是在“ [校对面板”中进行的][Proofing Panel] ，它提供了一种相当可靠的校对文档的方法。 那里有一些针对Office的更好的语法检查加载项，但是即使启用了这些插件，您仍然需要启用内置语法检查才能使用可读性统计信息。 是否值得真的取决于您。 而且，如果您不介意启用语法检查功能，而只是不想在工作时被杂乱的下划线所打扰，则可以始终[在键入时关闭拼写和语法检查功能][turn off spelling and grammar checking while you type] 。

## 如何启用可读性统计 **(**How to Enable Readability Statistics**)** ##

To access readability statistics in Word, you’ll first need to turn the feature on. In Word, click the File tab and then click Options. In the Options window, select the Proofing tab. Enable both the “Check grammar with spelling” and “Show readability statistics” check boxes. Click OK when you’re finished.

要访问Word中的可读性统计信息，您首先需要打开该功能。 在Word中，单击“文件”选项卡，然后单击“选项”。 在“选项”窗口中，选择“校对”选项卡。 启用“使用拼写检查语法”和“显示可读性统计信息”复选框。 完成后，单击“确定”。

![word\_options][word_options]

The process is similar in Outlook. Click the File tab and then click Options. In the Options window, select the Mail tab and then click the “Spelling and Autocorrect” button.

在Outlook中，此过程类似。 单击文件选项卡，然后单击选项。 在“选项”窗口中，选择“邮件”选项卡，然后单击“拼写和自动更正”按钮。

![outlook\_options\_1][outlook_options_1]

In the Editor Options window, select the Proofing tab. Enable both the “Check grammar with spelling” and “Show readability statistics” check boxes and then click OK.

在“编辑器选项”窗口中，选择“校对”选项卡。 启用“使用拼写检查语法”和“显示可读性统计信息”复选框，然后单击“确定”。

![outlook\_options\_2][outlook_options_2]

Note that in both Word and Outlook, you can deselect the options for checking spelling and grammar errors as you type if you find that distracting.

请注意，在Word和Outlook中，如果发现分散注意力，则可以取消选择键入时检查拼写和语法错误的选项。

## 如何查看可读性统计 **(**How to View Readability Statistics**)** ##

Now that you’ve enabled reading statistics, checking the readability score of a document or a selection of text is simple. All you have to do is run a spell and grammar check. You can select specific text to check, or make sure nothing is selected to check the whole document. Initiate a spelling and grammar check by hitting F7 or by clicking the Proofing button in the status bar at the bottom of the window.

现在，您已经启用了阅读统计信息，检查文档或所选文本的可读性得分非常简单。 您所要做的就是运行拼写和语法检查。 您可以选择要检查的特定文本，或者确保没有选择任何内容来检查整个文档。 通过单击F7或单击窗口底部状态栏中的“校对”按钮来启动拼写和语法检查。

![proof\_button][proof_button]

Run through the spell and grammar check and, when you’re done, the Readability Statistics window will pop up.

运行拼写和语法检查，完成后，将弹出“可读性统计信息”窗口。

![read\_stats][read_stats]

The window shows you some basic statistics like word and character counts, along with some averages like sentences per paragraph. In the Readability section, you’ll see two scores: Flesch Reading Ease and Flesch-Kincaid Grade Level. Both scores are based on formulas that account for average sentence length (ASL) and average syllables per word (ASW).

该窗口显示一些基本统计信息，例如单词和字符数，以及一些平均值，例如每段句子。 在“可读性”部分，您将看到两个分数：Flesch Reading Ease和Flesch-Kincaid成绩等级。 这两个分数均基于解释平均句子长度(ASL)和每个单词的平均音节(ASW)的公式。

*  **Flesch Reading Ease**. This score rates the readability of your text on a 100-point scale, with higher scores being easier to read. Scores from 0-60 are typically regarded as college or college graduate level and fairly difficult to read. Scores from 60-80 are regarded as reasonably easy to read and written in plain English. Most professional documents fall into this range. Higher scores than 80 are regarded as easy to read for kids.
    
    **Flesch阅读轻松** 。 该分数以100分制对您的文本的可读性进行评分，较高的分数更易于阅读。 0-60之间的分数通常被认为是大学或大学毕业生的水平，相当难以阅读。 60-80的分数被认为以普通英语易于阅读和书写。 大多数专业文档都属于此范围。 高于80的分数被认为对孩子来说很容易阅读。
 *  **Flesch-Kincaid Grade Level**. This scores rates the readability of text based on U.S. school grade levels. A score of 4.0, for example, means writing that can be understood by a fourth grader. Most professional documents fall somewhere in the range of 7.0-11.0.
    
    **Flesch-Kincaid年级水平** 。 该分数根据美国学校的年级对文本的可读性进行评分。 例如，分数4.0意味着四年级学生可以理解的写作。 大多数专业文档在7.0-11.0范围内。

And if you like knowing the math behind things, the formula used for determining the Flesch Reading Ease score is:

如果您想了解事物背后的数学原理，则用于确定Flesch Reading Ease分数的公式为：

206.835 – (1.015 x ASL) – (84.6 x ASW)

The formula used in determining the Flesch-Kincaid Grade Level score is:

确定Flesch-Kincaid成绩等级分数的公式为：

(.39 x ASL) + (11.8 x ASW) – 15.59

And that’s it! It’s a simple feature to enable and use and, while you may not want to base everything you write on readability scores, they can still be a handy tool for making sure you’re hitting the right audience with your writing.

就是这样！ 这是启用和使用的简单功能，尽管您可能不想以可读性得分为基础来编写所有内容，但它们仍然可以作为确保您在写作中吸引合适受众的便捷工具。

> 翻译自: [https://www.howtogeek.com/247921/how-to-test-the-readability-of-your-writing-in-microsoft-word-or-outlook/][https_www.howtogeek.com_247921_how-to-test-the-readability-of-your-writing-in-microsoft-word-or-outlook]

[top]: /images/20210726/dad0e4f8d1b74d309d742d929bb1b37b.png
[Proofing Panel]: https://www.howtogeek.com/220333/how-to-use-the-proofing-panel-in-word/
[turn off spelling and grammar checking while you type]: https://www.howtogeek.com/245877/how-to-turn-off-spell-check-as-you-type-in-microsoft-office/
[word_options]: /images/20210726/1ed847305d73436281a48f0be03a5acb.png
[outlook_options_1]: /images/20210726/19dc1b26631343ada2b7df9e644fcd8d.png
[outlook_options_2]: /images/20210726/c9623f92b3874a35a9f9d1f768447be4.png
[proof_button]: /images/20210726/43f61b2c3b58411e80f56bc75b537a89.png
[read_stats]: /images/20210726/1de07302420b4723a7980704263841ee.png
[https_www.howtogeek.com_247921_how-to-test-the-readability-of-your-writing-in-microsoft-word-or-outlook]: https://www.howtogeek.com/247921/how-to-test-the-readability-of-your-writing-in-microsoft-word-or-outlook/